CHOOSE YOUR TERMS & CONDITIONS
Agency terms and conditions apply when we as Planet Cruise are acting as an agency for a tour operator. Tour operator terms and conditions apply when we package a holiday together for you and therefore are acting as a tour operator.
P&O GETAWAY BOOKINGS
Not combinable with any other offer. Payment in full is required at the time of booking and cancellation charges are 100% from the time of booking. Bookings will be made on a guarantee basis without a stateroom number. Stateroom numbers will be allocated no later than 14 days before departure. Once a Getaway booking has been made, no amendments are permitted. Any amendment to a Getaway booking will be treated as a cancellation.
CUNARD GETAWAY BOOKINGS
Different terms and conditions will apply to these bookings. Payment in full is required at the time of booking and cancellation charges are 100% from the time of booking. Bookings will be made on a guarantee basis without a stateroom number. Stateroom numbers will be allocated no later than 14 days before departure. Once a Getaway booking has been made, no amendments are permitted. Any amendment to a Getaway booking will be treated as a cancellation. Cunard Line reserves the right to withdraw this offer at any time without notice. These terms and conditions vary, where relevant, the applicable Cunard Line Booking Conditions. The applicable Cunard Line Booking Conditions are otherwise unchanged.
PRICE MATCH POLICY
We deal with the majority of the cruise lines in the UK and aim to offer the best prices possible. If you booked with us and you find the exact same holiday elsewhere for a lower price, please get in touch with us within 2 hours. Prices and availability change all the time and outside of this timeframe it will not be possible for us to match the price. Please note that in certain cases we will not be able to match offers and prices of other retailers even within 2 hours. These are cases of exclusive offers, tailormade holidays, loyalty schemes, direct promotions, etc for example.
These are the terms on which we will make a booking for your travel or holiday requirements. When making your booking we will arrange for you to enter into a contract with the principal(s) or other supplier(s) (e.g. tour operator/airline/cruise company/accommodation company) named on your receipt(s). We can book you a package holiday, in which case you will have one contract with the principal, or we can book the services that make up your holiday with different principals or suppliers, in which case you will have separate contracts with each of them. As agent we accept no responsibility for the acts or omissions of the principal(s) or supplier(s) or for the services provided by them. The principal's(s') or supplier's (s') Terms & Conditions will apply to your booking and we advise you to read these carefully as they do contain important information about your booking. Please ask us for copies of these if you do not have them. Our Terms of Business are governed by English Law and the jurisdiction of the English Courts. You may however, choose the law and jurisdiction of Scotland or Northern Ireland if you wish to do so. All travel arrangements which we provide or which are sold through us are not an offer by us to sell any travel arrangements, but an invitation to you to make an offer to the suppliers of the arrangements. We are free to accept that offer on behalf of those suppliers or to reject it.
When a booking is made all details will be read back to you. Once you have confirmed these details we will proceed to confirm the booking with the principal(s) or supplier(s). Please check that all names, dates and timings are correct on receipt of all documents and advise us of any errors immediately. Any changes to these details are likely to incur charges. Please ensure that the names given are the same as in the relevant passport. The booking information that you provide to us will be passed on only to the relevant suppliers of your travel arrangements or other persons necessary for the provision of your travel arrangements. The information may therefore be provided to public authorities such as customs or immigration if required by them, or as required by law. This applies to any sensitive information that you give to us such as details of any disabilities, or dietary and religious requirements. Certain information may also be passed on to security or credit checking companies. If you are travelling to the United States, the US Customs and Border Protection will receive this information for the purposes of preventing and combating terrorism and other transnational serious crimes. If you travel outside the European Economic Area, controls on data protection may not be as strong as the legal requirements in this country. If we cannot pass this information to the relevant suppliers, whether in the EEA or not, we will be unable to provide your booking. In making this booking, you consent to this information being passed on to the relevant persons. Full details of our data protection policy are available on our website.
You will be required to pay a deposit or make full payment for your booking at the time of booking. Where you only pay a deposit you must pay the full balance by the balance due date notified to you (which is never less than 12 weeks before travel). If full payment is not received by the balance due date, we will notify the principal(s) or supplier(s) who may cancel your booking and charge the cancellation fees set out in their Terms and Conditions.
CANCELLATIONS and AMENDMENTS
Any cancellation or amendment request must be sent to us in writing either by email or by post to Cancellations, Iglu.com Ltd, 165 The Broadway, London, SW19 1NE and will not take effect until received by us. If you cancel or amend your booking the principal(s) or supplier(s) may charge the cancellation or amendment charge shown in their Terms and Conditions (which may be 100% of the cost of the travel arrangements) and you must pay us the cancellation or amendment charge stated below. Please bear in mind that it could take us upto 24 hours to communicate any intention to cancel to the principal and therefore take this into account when calculating your cancellation costs.
Many principals/suppliers require you to take out travel insurance as a condition of booking with them. In any event, we strongly advise that you take out a policy of insurance in order to cover you and your party against the cost of cancellation by you; the cost of assistance (including repatriation) in the event of accident or illness; loss of baggage and money; and other expenses. If we have issued your policy please check it carefully to ensure that all the details are correct and that all relevant information has been provided by you (e.g. pre-existing medical conditions). Failure to disclose relevant information will affect your insurance. A policy is available for purchase at www.igluinsurance.com.
All the holidays we sell come with protection for your money. If you buy a single travel service then this might not apply. Package holidays are protected by the package organiser. We have arranged ATOL protection for our Flight-Plus holidays (our ATOL number is 2987). A Flight-Plus is where you purchase through us, at the same time or within a day of each other, a flight plus overseas accommodation and/or car hire from separate suppliers (i.e. not a package holiday). When you buy an ATOL protected flight or flight inclusive holiday from us you will receive an ATOL Certificate. This lists what is financially protected, where you can get information on what this means for you and who to contact if things go wrong. On all Flight Plus holiday arrangements, your money is ATOL protected meaning that you will be able to continue with your holiday or receive a refund of the amount paid to us in the unlikely event of our insolvency or the insolvency of your service providers. Please note however that we have no liability beyond that for insolvency as set out in the ATOL scheme, because we act as agent of the suppliers.
In respect of our Flight-Plus holidays, we are obliged to tell you that we or the suppliers of the services you have bought will provide you with the services you have bought (or a suitable alternative). In some cases, where neither we nor the supplier are able to do so for reasons of insolvency, an alternative ATOL holder may provide you with the services you have bought or a suitable alternative (at no extra cost to you). You agree to accept that in those circumstances, the alternative ATOL holder will perform those obligations and you agree to pay any money outstanding to be paid by you under your contract to that alternative ATOL holder. However, you also agree that in some cases it will not be possible to appoint an alternative ATOL holder, in which case you will be entitled to make a claim under the ATOL scheme (or your credit card issuer where applicable).
DELIVERY OF DOCUMENTS
All documents (e.g. invoices/tickets/Insurance policies) that require to be posted will be sent to you by First Class post, however in most instances they will be emailed to the address or addresses provided at the time of booking. Once documents leave our offices, either by post or by email, we will not be responsible for their loss unless such loss is due to our negligence. If tickets or other documents need to be reissued all costs must be paid by you. You can ask for delivery by other means (ie by post rather than email) subject to the charges stated below.
PASSPORTS, VISAS AND HEALTH
We can provide general information about the passport and visa requirements for your trip. Your specific passport and visa requirements, and other immigration requirements are your responsibility and you should confirm these with the relevant Embassies and/or Consulates. Neither we nor the principal(s) or supplier(s) accept any responsibility if you cannot travel because you have not complied with any passport, visa or immigration requirements. Most countries now require passports to be valid for at least 6 months after your return date. We can provide general information about any health formalities required for your trip but you should check with your own doctor for your specific circumstances.
We want to ensure that the holiday that you are committing to is right for your specific needs. If you have any requirements that need passing on to the travel providers or if you require a level of assistance, please let us know as soon as possible. Due to strict rules on carrying pregnant passengers, especially on cruise ships, please let us know whether you or any member of your party is pregnant.
FINAL TRAVEL ARRANGEMENTS
Please ensure that all your travel, passport, visa and insurance documents are in order and that you arrive in plenty of time for checking in at the airport. Please bear in mind any instructions on the documents issued, especially any instructions for picking up transfers during the course of your holiday.
Because the contract(s) for your travel arrangements is between you and the principal(s) or supplier(s), any queries or concerns relating to the travel arrangements should be addressed to them. If you have a problem whilst on holiday, this must be reported to the principal/supplier or their local supplier or agent immediately. If you fail to follow this procedure there will be less opportunity to investigate and rectify your complaint. The amount of compensation you may be entitled to may be reduced or you may not receive any at all depending upon the circumstances. If you wish to complain when you return home, write to the principal/supplier. You will see the name and address plus contact details in any confirmation documents we send you. We will of course assist you with this if you wish - please contact Customer Services. If the matter cannot be resolved and it involves us or another ABTA Member then it can be referred to the arbitration scheme arranged by ABTA, see www.abta.com.
In certain circumstances we apply a service charge for the services we provide.
Booking fee: £10 per person
Cancellation fee: Principal's charge + £50 per person
Amendments after booking has been confirmed: Principal's + £40 per person
Credit card charge (also applies to deferred debit and debit cards issued outside the UK): 2.5%
AMEX charge: 4%
Debit cards issued in the UK, bank transfers and cheques: no surcharge
e-Documents (including invocies and tickets) dispached by 1st Class Post: £10 per dispatch
ATOL Protection Contribution (Tailormade and Flight Plus bookings): £2.50 per person
Scheduled Airline Failure Insurance (Flight Plus bookings): £7.50 per person
Planet Cruise is a trading name of Iglu.com Ltd. The following Booking Conditions together with the General Information contained on our website form the basis of your contract with Iglu.com Ltd, 2nd Floor, 165 The Broadway, Wimbledon, SW19 1NE. Please read them carefully as they set out our respective rights and obligations. By asking us to confirm your booking, we are entitled to assume that you have had the opportunity to read and have read these booking conditions and agree to them.
Except where otherwise stated, these booking conditions only apply to holiday arrangements which you book with us in the UK and which we agree to make, provide or perform (as applicable) as part of our contract with you. All references in these booking conditions to "holiday", "booking", "contract", "package", "tour" or "arrangements" mean such holiday arrangements unless otherwise stated.
In these Booking Conditions, "you" and "your" means all persons named on the booking (including anyone who is added or substituted at a later date) or any of them, as the context requires. "We", "us" and "our" means Iglu.com Ltd.
If you book a package holiday with us, once your package holiday has been confirmed we will accept responsibility for it in accordance with these Booking Conditions as an "organiser" under the Package Travel, Package Holidays and Package Tours Regulations 1992.
MAKING YOUR BOOKING
The first named person on the booking ("party leader") must be authorised to make the booking on the basis of these booking conditions by all persons named on the booking and by their parent or guardian for all members who are under 18 when the booking is made. By making a booking the party leader confirms that he/she is so authorised and that all party members agree to be bound by these Booking Conditions. The party leader is responsible for making all payments due to us. The party leader must be at least 18 when the booking is made.
Subject to the availability of your chosen arrangements, we will confirm your holiday by issuing a confirmation invoice.
The confirmation invoice will be sent to the party leader. Please check this carefully as soon as you receive it. Contact us immediately if any information which appears on the confirmation, acknowledgement or any other document appears to be incorrect or incomplete as it may not be possible to make changes later. We regret we cannot accept any liability if we are not notified of any inaccuracies in any document within 24 hours of you receiving it. We will do our best to rectify any mistake notified to us outside these time limits but you must meet any costs involved in doing so.
In order to confirm your chosen holiday, a deposit amount advised to you by your reservation agent (or full payment if booking within 15 weeks of departure) must be paid at the time of booking.
The balance of the holiday cost must be received by us not less than 15 weeks prior to departure. This date will be stated on your confirmation invoice. Reminders may not be sent prior to the due date. If we do not receive all payments due (including any surcharge where applicable) in full and on time, we reserve the right to treat your booking as cancelled by you. In this case, we will be entitled to keep all deposits paid or due at that date. If we do not cancel straight away because you have promised to make payment, you must pay the cancellation charges shown in clause 6 depending on the date we reasonably treat your booking as cancelled.
Please note: Payment by credit card, debit cards issued outside the UK or deferred debit cards incurs a bank charge of 2.5% (4% for payments made by American Express). Debit cards issued in the UK attract no fee. Online payment is securely handled by Barclays Merchant Services.
A binding contract between us comes into existence when we despatch our confirmation invoice to the party leader. We both agree that English Law (and no other) will apply to your contract and to any dispute, claim or other matter of any description which arises between us ("claim") (except as set out below). We both also agree that any claim (and whether or not involving any personal injury) must be dealt with under the ABTA arbitration scheme (if the scheme is available for the claim in question and you wish to use it – see clause 12) or by the Courts of England and Wales only unless, in the case of Court proceedings, you live in Scotland or Northern Ireland. In this case, proceedings must either be brought in the Courts of your home country or those of England and Wales. If proceedings are brought in Scotland or Northern Ireland, you may choose to have your contract and claim governed by the law of Scotland/Northern Ireland as applicable (but if you do not so choose, English law will apply).
THE COST OF YOUR HOLIDAY
Please note, changes and errors occasionally occur. You must check the price of your chosen holiday at the time of booking.
The prices shown on our website were calculated on 30 July 2013 on the basis of then known costs and exchange rates of £1 to US$1.5312 or £1 to euro 1.1523 as shown in the Financial Times Guide to World Currencies on that date.
We reserve the right to increase or decrease the prices of unsold holidays at any time. We also reserve the right to make changes to and correct errors in advertised prices at any time before your holiday is confirmed.
Once the price of your chosen holiday has been confirmed, then, subject to the correction of errors, we will only increase or decrease the price in the following circumstances. Price increases or decreases after booking will be passed on by way of a surcharge or refund. A surcharge or refund (as applicable) will be payable, subject to the conditions set out in this clause, if our costs increase or decrease as a result of transportation costs or dues, taxes or fees payable for services such as landing taxes or embarkation or disembarkation fees at ports or airports increasing or decreasing or our costs increase or decrease as a result of any adverse or favourable changes in the exchange rates which have been used to calculate the cost of your holiday.
Even in the above cases, only if the amount of the increase in our costs exceeds 2% of the total cost of your holiday (excluding insurance premiums and any amendment charges), will we levy a surcharge. If any surcharge is greater than 10% of the cost of your holiday (excluding insurance premiums and any amendment charges), you will be entitled to choose one of options (a), (b) and (c) as set out in clause 8 below.
You have 14 days from the issue date printed on the surcharge invoice to tell us if you want to choose option (b) or (c) as set out in clause 8 below. If you do not tell us that you wish to choose either of these options within this period of time, we are entitled to assume that you do not wish to do so and will pay the surcharge. Any surcharge must be paid with the balance of the cost of the holiday or within 14 days of the issue date printed on the surcharge invoice, whichever is the later. Please note that travel arrangements are not always purchased in local currency and some apparent changes have no impact on the price of your travel due to contractual and other protection in place.
We promise not to levy a surcharge within 30 days of departure.
A refund will only be payable if the decrease in our costs exceeds 2% as set out above. Where a refund is due, we will pay you the full amount of the decrease in our costs.
CHANGES BY YOU
Should you wish to make any changes to your confirmed holiday, you must notify us in writing as soon as possible. Whilst we will endeavour to assist, we cannot guarantee we will be able to meet any such requests. Where we can assist, an amendment fee of £40 per person/per booking will be payable together with any costs incurred by ourselves and any costs or charges incurred or imposed by any of our suppliers or any third party.
Please note: For flight inclusive bookings, you must pay the charges levied by the airline concerned. As most airlines do not permit name changes after tickets have been issued for any reason, these charges are likely to be the full cost of the flight.
CANCELLATION BY YOU
Should you or any member of your party need to cancel your chosen holiday once it has been confirmed, the party leader must immediately advise us in writing. Your notice of cancellation will only be effective when it is received by us in writing at our offices. If you notify us by email you should receive a reply within 24 hours; if you do not receive one you should assume your email has not been received and must contact us again immediately.
As we incur costs from the time we confirm your booking, the following cancellation charges will be payable. Where the cancellation charge is shown as a percentage, this is calculated on the basis of the total cost payable by the person(s) cancelling excluding booking fees, insurance premiums, amendment charges and any discounts given by us. Booking fees, insurance premiums and amendment charges are not refundable in the event of the person(s) to whom they apply cancelling.
|Number Of Days Notice||Amount You Must Pay|
|106 Days +||Loss of Deposit|
|42-105 Days||50% of holiday cost|
|28-41 Days||70% of holiday cost|
|8-27 Days||90% of holiday cost|
|0-7 Days||100% of holiday cost|
Depending on the reason for cancellation, you may be able to reclaim these cancellation charges (less any applicable excess) under the terms of your insurance policy. Claims must be made directly to the insurance company concerned.
For all bookings, where any cancellation reduces the number of full paying party members below the number on which the price, number of free places and/ or any concessions agreed for your booking were based, we will recalculate these items and re-invoice you accordingly.
If any member of your party is prevented from travelling, the person(s) concerned may be able to transfer their place to someone else (introduced by you) providing we are given reasonable notice before departure. Where a transfer to a person of your choice can be made, all costs and charges incurred by us and/or incurred or imposed by any of our suppliers as a result together with an amendment fee of £40 must be paid before the transfer can be made (see also clause 5 above).
We consider adequate travel insurance to be essential. Details of the policy we offer are shown at iglutravelinsurance.com
Please read your policy details carefully and take them with you on holiday. It is your responsibility to ensure that the insurance cover you purchase is suitable and adequate for your particular needs. We do not check alternative insurance policies.
CHANGES AND CANCELLATIONS BY US
We start planning the holidays we offer many months in advance. Occasionally, we have to make changes to and correct errors in website and other details both before and after bookings have been confirmed and cancel confirmed bookings. Whilst we always endeavour to avoid changes and cancellations, we must reserve the right to do so.
Most changes are minor. Occasionally, we have to make a "significant change". "Significant changes" are likely to include those in the table below. If we have to make a significant change or cancel, we will tell you as soon as possible.
If there is time to do so before departure, we will offer you the choice of the following options:- (a) (for significant changes) accepting the changed arrangements or (b) cancelling with a full refund and purchasing an alternative holiday from us, of a similar standard to that originally booked if available (if the chosen alternative is less expensive than your original one, we will refund the difference but if it is more expensive, we will ask you to pay the difference) or (c) cancelling or accepting the cancellation in which case you will receive a full and quick refund of all monies you have paid to us. Please note, the above options are not available where any change made is a minor one.
If we have to make a significant change or cancel before departure, we will pay you the compensation set out below subject to the following exceptions. Compensation will not be payable and no liability beyond offering the above mentioned choices can be accepted where we are forced to make a change or cancel as a result of unusual and unforeseeable circumstances beyond our control, the consequences of which we could not have avoided even with all due care. No compensation will be payable and the above options will not be available if we cancel as a result of your failure to comply with any requirement of these booking conditions entitling us to cancel (such as paying on time).
|Significant changes & cancellation||A|
|Cancellation by us excluding force majeure||B|
|Changing your accommodation to one of the same, similar or higher official rating||A|
|Changing your accommodation to one of lower rating or in a different resort||A|
|Changing the UK airport you fly from or to one which is more inconvenient for you (except where the change is from one London airport to another)||A|
|Changing the date you leave the UK||A|
|Changing the time of your flight by more than 12 hours||A|
These scales are based on the number of days before your departure we tell you about a 'Significant Change' or cancellation, but see Section 9 about 'Events Beyond Our Control'.
Amounts are per full-fare-paying adult.
|Number of days||Scale A||Scale B|
|More than 105 days||£20||£0|
|More than 105 days||£30||£10|
|More than 105 days||£40||£20|
|More than 105 days||£50||£30|
|More than 105 days||£60||£40|
Please note that these options are not available if the change made is a minor one. In all cases, our liability for significant changes and cancellations is limited to offering you the above mentioned options and, where applicable, compensation payments. We regret we cannot pay any expenses, costs or losses incurred by you as a result of any change or cancellation. No compensation is payable for minor changes
Very rarely, we may be forced by "force majeure" (see clause 9) to change or terminate your holiday after departure but before the scheduled end of your time away. This is extremely unlikely but if this situation does occur, we regret we will be unable to make any refunds (unless we obtain any refunds from our suppliers), pay you any compensation or meet any costs or expenses you incur as a result.
FORCE MAJEURE, EVENTS BEYOND OUR CONTROL
Except where otherwise expressly stated in these booking conditions, we regret we cannot accept liability or pay any compensation where the performance or prompt performance of our contractual obligations is prevented or affected by or you otherwise suffer any damage or loss (as more fully described in clause 10(1) below) as a result of "force majeure". In these Booking Conditions, "force majeure" means any event which we or the supplier of the service(s) in question could not, even with all due care, foresee or avoid. Such events may include war or threat of war, riot, civil strife, actual or threatened terrorist activity, industrial dispute, natural or nuclear disaster, adverse weather conditions, fire and all similar events outside our control.
OUR LIABILITY TO YOU
(1) We promise to make sure that the holiday arrangements we have agreed to make, perform or provide as applicable as part of our contract with you are made, performed or provided with reasonable skill and care. This means that, subject to these booking conditions, we will accept responsibility if, for example, you suffer death or personal injury or your contracted holiday arrangements are not provided as promised or prove deficient as a result of the failure of ourselves, our employees, agents or suppliers to use reasonable skill and care in making, performing or providing, as applicable, your contracted holiday arrangements. Please note it is your responsibility to show that reasonable skill and care has not been used if you wish to make a claim against us. In addition, we will only be responsible for what our employees, agents and suppliers do or do not do if they were at the time acting within the course of their employment (for employees) or carrying out work we had asked them to do (for agents and suppliers).
(2) We will not be responsible for any injury, illness, death, loss (for example loss of enjoyment), damage, expense, cost or other sum or claim of any description whatsoever which results from any of the following: - the act(s) and/or omission(s) of the person(s) affected or any member(s) of their party or - the act(s) and/or omission(s) of a third party not connected with the provision of your holiday and which were unforeseeable or unavoidable or - 'force majeure' as defined in clause 9 above.
(3) Please note, we cannot accept responsibility for any services which do not form part of our contract. This includes, for example, any additional services or facilities which your hotel or any other supplier agrees to provide for you where the services or facilities are not advertised on our website and we have not agreed to arrange them and any excursion you purchase in resort. In addition, regardless of any wording used by us on our website or elsewhere, we only promise to use reasonable skill and care as set out above and we do not have any greater or different liability to you.
(4) The promises we make to you about the services we have agreed to provide or arrange as part of our contract - and the laws and regulations of the country in which your claim or complaint occurred - will be used as the basis for deciding whether the services in question had been properly provided. If the particular services which gave rise to the claim or complaint complied with local laws and regulations applicable to those services at the time, the services will be treated as having been properly provided. This will be the case even if the services did not comply with the laws and regulations of the UK which would have applied had those services been provided in the UK . The exception to this is where the claim or complaint concerns the absence of a safety feature which might lead a reasonable holiday maker to refuse to take the holiday in question. Please note, however, our obligation is to exercise reasonable skill and care as referred to in clause 10(1). We do not make any representation or commitment that all services will comply with applicable local laws and regulations and failure to comply does not automatically mean we have not exercised reasonable skill and care.
(5) As set out in these booking conditions we limit the maximum amount we may have to pay you for any claims you may make against us. Where we are found liable for loss of and/or damage to any luggage or personal possessions (including money), the maximum amount we will have to pay you is £50 per person affected unless a lower limitation applies to your claim under this clause or clause 10(6) below. You must ensure you have appropriate travel insurance to protect your personal belongings. For all other claims which do not involve death or personal injury, if we are found liable to you on any basis the maximum amount we will have to pay you is twice the price you paid us for your holiday. (excluding insurance premiums and amendment charges) paid by or on behalf of the person(s) affected in total unless a lower limitation applies to your claim under clause 10 (6) below. This maximum amount will only be payable where everything has gone wrong and you have not received any benefit at all from your holiday.
(6) Where any claim or part of a claim (including those involving death or personal injury) concerns or is based on any travel arrangements (including the process of getting on and/or off the transport concerned) provided by any air, sea, rail or road carrier or any stay in a hotel, the maximum amount of compensation we will have to pay you will be limited. The most we will have to pay you for that claim or that part of a claim if we are found liable to you on any basis is the most the carrier or hotel keeper concerned would have to pay under the international convention or regulation which applies to the travel arrangements or hotel stay in question (for example, the Warsaw Convention as amended or unamended and the Montreal Convention for international travel by air and/or for airlines with an operating licence granted by an EU country, the EC Regulation on Air Carrier Liability No 889/2002 for national and international travel by air, the Athens convention for international travel by sea (as amended by the 2002 protocol where applicable) and COTIF, the Convention on International Travel by Rail)). Please note: Where a carrier or hotel would not be obliged to make any payment to you under the applicable International Convention or Regulation in respect of a claim or part of a claim, we similarly are not obliged to make a payment to you for that claim or part of the claim. When making any payment, we are entitled to deduct any money which you have received or are entitled to receive from the transport provider or hotelier for the complaint or claim in question. Copies of the applicable International Conventions and Regulations are available from us on request.
(7) Please note, we cannot accept any liability for any damage, loss, expense or other sum(s) of any description (1) which on the basis of the information given to us by you concerning your booking prior to our accepting it, we could not have foreseen you would suffer or incur if we breached our contract with you or (2) which did not result from any breach of contract or other fault by ourselves or our employees or, where we are responsible for them, our suppliers. Additionally we cannot accept liability for any business losses.
(8)You must provide ourselves and our insurers with all assistance we may reasonably require. You must also tell us and the supplier concerned about your claim or complaint as set out in clause 12 below. If asked to do so, you must transfer to us or our insurers any rights you have against the supplier or whoever else is responsible for your claim or complaint (if the person concerned is under 18, their parent or guardian must do so). You must also agree to cooperate fully with us and our insurers if we or our insurers want to enforce any rights which are transferred.
COMPLAINTS AND PROBLEMS
In the unlikely event that you have any reason to complain or experience any problems with your holiday whilst away, you must immediately inform our local representative or agent (if we have one) and the supplier of the service(s) in question. Any verbal notification must be put in writing and given to our representative/agent and the supplier as soon as possible. If we do not have or you cannot contact our local representative or agent and any complaint or problem is not resolved to your satisfaction by the supplier, you must contact us in the UK using the contact details we have provided you with during your holiday, giving us full details and a contact number. Until we know about a complaint or problem, we cannot begin to resolve it. Most problems can be dealt with quickly. If you remain dissatisfied, however, you must write to us within 28 days of your return to the UK giving your booking reference and full details of your complaint. Only the party leader should write to us. For all complaints and claims which do not involve death, personal injury or illness, we regret we cannot accept liability if you fail to notify the complaint or claim entirely in accordance with this clause. If you fail to follow this simple complaints procedure, your right to claim any compensation you may otherwise have been entitled to may be affected or even lost as a result.
Disputes arising out of, or in connection with your contract/Type A booking with us which cannot be amicably settled may be referred to arbitration if you so wish under a special scheme arranged by the Association of British Travel Agents and administered independently. The scheme provides for a simple and inexpensive method of arbitration on documents alone with restricted liability on the customer in respect of costs. Full details will be provided on request or can be obtained from the ABTA website (www.abta.com ). This scheme does not apply to claims for an amount greater than £5,000 per person. There is also a limit of £25,000 per booking form. Neither does it apply to claims which are solely in respect of physical injury or illness or their consequences. The Scheme can however deal with compensation claims which include an element of minor injury or illness subject to a limit of £1,500 on the amount the arbitrator can award per person in respect of this element. The application for arbitration and statement of claim must be received by ABTA within 18 months of the date of return from the holiday.
BEHAVIOUR AND DAMAGE
When you book with us, you accept responsibility for any damage or loss caused by you or any member of your party. Full payment for any such damage or loss (reasonably estimated if not precisely known) must be paid direct at the time to the accommodation owner or manager or other supplier or to us as soon as possible. If the actual cost of the loss or damage exceeds the amount paid where estimated, you must pay the difference once known. If the actual cost is less than the amount paid, the difference will be refunded. You will also be responsible for meeting any claims subsequently made against us (together with our own and the other party's full legal costs) as a result of your actions. You should ensure you have appropriate travel insurance to protect you if this situation arises.
We expect all clients to have consideration for other people. If in our reasonable opinion or in the reasonable opinion of any other person in authority, you or any member of your party behaves in such a way as to cause or be likely to cause danger, upset or distress to any third party or damage to property, we are entitled, without prior notice, to terminate the holiday of the person(s) concerned. In this situation, the person(s) concerned will be required to leave the accommodation or other service. We will have no further responsibility toward such person(s) including any return travel arrangements. No refunds will be made and we will not pay any expenses or costs incurred as a result of the termination.
CONDITIONS OF SUPPLIERS
Many of the services which make up your holiday are provided by independent suppliers. Those suppliers provide these services in accordance with their own terms and conditions. Some of these terms and conditions may limit or exclude the supplier's liability to you, usually in accordance with applicable International Conventions (see clause 10 (6)). Copies of the relevant parts of these terms and conditions are available on request from ourselves or the supplier concerned.
SPECIAL REQUESTS AND MEDICAL CONDITIONS/DISABILITIES/REDUCED MOBILITY
If you have any special request, you must advise us at the time of booking. Although we will endeavour to pass any reasonable requests on to the relevant supplier, we regret we cannot guarantee any request will be met. Failure to meet any special request will not be a breach of contract on our part. Confirmation that a special request has been noted or passed on to the supplier or the inclusion of the special request on your confirmation invoice or any other documentation is not confirmation that the request will be met. Unless and until specifically confirmed, all special requests are subject to availability.
We regret we cannot accept any conditional bookings, i.e. any booking which is specified to be conditional on the fulfilment of a particular request. All such bookings will be treated as "standard" bookings subject to the above provisions on special requests.
If you or any member of your party has any medical condition or disability which may affect your holiday or has any special requirements as a result of any medical condition or disability (including any which affect the booking process) or any mobility concerns, please tell us before you confirm your booking so that we can assist you in considering the suitability of the arrangements, discuss your requirements, and/or assist making the booking. In any event, you must give us full details in writing at the time of booking and whenever any change in the condition, disability or your mobility occurs. You must also promptly advise us if any medical condition, disability or reduction in your mobility which may affect your holiday develops after your booking has been confirmed.
Note that some travel providers, especially cruise lines, have a strict policy in respect to allowing pregnant women to travel once she has entered a specific stage of pregnancy – typically 24 weeks or beyond at any point in the cruise. You must inform us if you, or any member of your party is pregnant or becomes pregnant prior to travel.
PASSPORTS, VISAS AND HEALTH REQUIREMENTS
The passport and visa requirements applicable at the time of printing to British citizens for the holidays we offer are shown http://www.planetcruise.co.uk/faq/before-you-sail.php . Requirements may change and you must check the up to date position in good time before departure. A full British passport presently takes approximately 2 to 6 weeks to obtain. If you or any member of your party is 16 or over and haven't yet got a passport, our recommendation is that you should apply for one at least 6 weeks before your holiday. The UK Passport Service has to confirm your identity before issuing your first passport and will ask you to attend an interview in order to do this. If you or any member of your party is not a British citizen or holds a non British passport, you must check passport and visa requirements with the Embassy or Consulate of the country(ies) to or through which you are intending to travel.
Details of any compulsory health requirements applicable to British citizens for your holiday are shown www.planetcruise.co.uk/faq/before-you-sail.php . It is your responsibility to ensure you are aware of all recommended vaccinations and health precautions in good time before departure. Details are available from your GP surgery and from the National Travel Health Network and Centre www.nathnac.org Information on health is contained in the Department of Health leaflet T7 (Health Advice for Travellers) available from the Department of Health by telephone on 0870 1555455 or via its website www.dh.gov.uk and from most Post Offices. For holidays in the EU / EEA you should obtain an EHIC (European Health Insurance Card) prior to departure from the Department of Health (see leaflet T7 and the website www.dh.gov.uk). Health requirements and recommendations may change and you must check the up to date position in good time before departure.
It is the party leader's responsibility to ensure that all members of the party are in possession of all necessary travel and health documents before departure. All costs incurred in obtaining such documentation must be paid by you. We regret we cannot accept any liability if you are refused entry onto any transport or into any country due to failure on your part to carry all required documentation. If failure to have any necessary travel or other documents results in fines, surcharges or other financial penalty being imposed on us, you will be responsible for reimbursing us accordingly.
FOREIGN OFFICE ADVICE
The Foreign and Commonwealth Office publishes regularly updated travel information on its website www.fco.gov.uk/knowbeforeyougo which you are recommended to consult before booking and in good time before departure.
We hold an Air Travel Organiser's Licence issued by the Civil Aviation Authority (ATOL number 2987). When you buy an ATOL protected flight or flight inclusive holiday* from us, you will receive an ATOL Certificate. This lists the flight, accommodation, car hire and/or other services that are financially protected, where you can get information on what this means for you and who to contact if things go wrong. We, or the suppliers identified on your ATOL Certificate, will provide you with the services listed on the ATOL Certificate (or a suitable alternative). In some cases, where neither we nor the supplier are able to do so for reasons of insolvency, an alternative ATOL holder may provide you with services you have bought or a suitable alternative (at no extra cost to you). You agree to accept that in those circumstances the alternative ATOL holder will perform those obligations and you agree to pay any money outstanding to be paid by you under your contract to that alternative ATOL holder. However, you also agree that in some cases it will not be possible to appoint an alternative ATOL holder, in which case you will be entitled to make a claim under the ATOL scheme (or your credit card issuer where applicable).
*The flights and flight- inclusive holidays we arrange are ATOL protected providing they are made available in the UK. For further information visit the ATOL website at www.atol.org.uk.
We are a member of ABTA (ABTA number Y6092). If your holiday does not include flights, ABTA will financially protect your holiday by ensuring you receive a refund or, if your arrangements include return travel to the UK (other than flights) you are returned to the UK in the event that your holiday cannot be provided as a result of our insolvency. Please go to www.abta.com for a copy of the guide to ABTA's scheme of Financial Protection.
PRICES AND WEBSITE ACCURACY
Please note, the information and prices shown on our websites may have changed by the time you come to book your holiday. Whilst every effort is made to ensure the accuracy of the websites and prices, regrettably errors do occasionally occur. You must therefore ensure you check all details of your chosen holiday (including the price) with us at the time of booking.
In the event of any flight delay or cancellation at your UK or overseas point of departure, the airline is responsible for providing such assistance as is legally required by the Denied Boarding Regulations (see below). The ferry, tunnel or rail operator is similarly responsible in relation to any delayed or cancelled sea crossing or international rail departure. Except where otherwise stated on our website, we regret we cannot provide any assistance in such circumstances other than information and advice to the extent we are in a position to do so.
We regret we are not in a position to offer you any assistance in the event of delay at your outward or homeward point of departure. Any airline concerned may however provide refreshments etc. We cannot accept liability for any delay which is due to any of the reasons set out in clause 10(2) of these Booking Conditions (which includes the behaviour of any passenger(s) on the flight who, for example, fails to check in or board on time). In addition, we will not be liable for any delay unless it has a significant effect on your holiday arrangements.
If your flight is cancelled or delayed, your flight ticket is downgraded or boarding is denied by your airline, depending on the circumstances, the airline may be required to pay you compensation, refund the cost of your flight and/or provide you with accommodation and/or refreshments under EC Regulation No 261/2004 - the Denied Boarding Regulations 2004. Where applicable, you must pursue the airline for the compensation or other payment due to you. All sums you receive or are entitled to receive from the airline concerned by virtue of these Regulations represent the full amount of your entitlement to compensation or any other payment arising from such cancellation, delay, downgrading or denied boarding. This includes any disappointment, distress, inconvenience or effect on any other arrangements. The fact a delay may entitle you to cancel your flight does not automatically entitle you to cancel any other arrangements even where those arrangements have been made in conjunction with your flight. We have no liability to make any payment to you in relation to the Denied Boarding Regulations or in respect of any flight cancellation or delay, downgrading of any flight ticket or denial of any boarding as the full amount of your entitlement to any compensation or other payment (as dealt with above) is covered by the airline's obligations under the Denied Boarding Regulations. If, for any reason, we make any payment to you or a third party which the airline is responsible for in accordance with the Denied Boarding Regulations, you must, when requested, assign to us the rights you have or had to claim the payment in question from the airline. If your airline does not comply with these rules you may complain to the Civil Aviation Authority on 020 7453 6888 or by e-mail to email@example.com or see http://www.caa.co.uk – Referring Your Complaint to the CAA .
Please note, it is the requirements and standards of the country in which any services which make up your holiday are provided which apply to those services and not those of the UK. As a general rule, these requirements and standards will not be the same as the UK and may sometimes be lower.
In accordance with EU Directive (EC) No 2111/2005, we are required to bring to your attention the existence of a "Community list" which contains details of air carriers who are subject to an operating ban within the EU. The Community list is available for inspection at http://ec.europa.eu/transport/air-ban/list_en.htm.
We are required to advise you of the actual carrier(s) (or, if the actual carrier(s) is not known, the likely carrier(s)) that will operate your flight(s) at the time of booking. Where we are only able to inform you of the likely carrier(s) at the time of booking, we shall inform you of the identity of the actual carrier(s) as soon as we become aware of this. Any change to the operating carrier(s) after your booking has been confirmed will be notified to you as soon as possible.
If the carrier with whom you have a confirmed reservation becomes subject to an operating ban as above as a result of which we/ the carrier are unable to offer you a suitable alternative the provisions of clause 8 "Changes and cancellation by us" will apply. We are not always in a position at the time of booking to confirm the flight timings which will be used in connection with your flight. The flight timings shown on our website and/or detailed on your confirmation invoice are for guidance only and are subject to alteration and confirmation. Flight timings are outside our control. They are set by airlines and are subject to various factors including air traffic control restrictions, weather conditions, potential technical problems and the ability of passengers to check in on time.
The flight timings given on booking are for general guidance only and are subject to change. Specific instructions relating to departure and travel arrangements will be sent with your air or other travel tickets approximately 2 weeks before departure. You must accordingly check your tickets very carefully immediately on receipt to ensure you have the correct flight times. It is possible that flight times may be changed even after tickets have been despatched - we will contact you as soon as possible if this occurs.
Any change in the identity of the carrier, flight timings, and/or aircraft type (if advised) will not entitle you to cancel or change to other arrangements without paying our normal charges except where specified in these conditions.
The copyright in this document belongs to MB Solicitors Limited, trading as mb Law, Studio 3 The Quays, Concordia Street, Leeds LS1 4ES. Ref: CGI. All copies of these conditions must include the words Mason Bond Solicitors
TERMS AND CONDITIONS
Reference on this website to "our", "we" and "us" are references to Planet Cruise. Planet Cruise is a trading name of The Freedom Travel Group Limited. Registered in England 3816981. Registered Office: 1st Floor 1 Tabley Court, Stamford Street, Altrincham, Cheshire, WA14 1EZ. The Freedom Travel Group Limited is a subsidiary of the Co-operative Group. The special offers listed on this site are intended for clients who access the site from the United Kingdom.
All contracts concluded between Planet Cruise and you the customer are subject to our standard terms and conditions. A contract is only concluded when we accept your offer by sending you confirmation of our acceptance. Our acceptance is effective when sent by us. The contractual document is contained in the acceptance from us of your offer, and our terms and conditions are incorporated into the acceptance and exclude any other representations. This does not affect your statutory rights as a consumer.
The classification system used is by our suppliers and does not necessarily conform to any official internationally recognised system.
Access to this website is conditional on your agreement that the contents and all matters which arise between you the customer and Planet Cruise will be governed by English law. Whilst we strive to achieve the highest standards of accuracy using reasonable care and skill, we cannot be held responsible for the content contained within this website. We strongly advise you to check all details relating to your holiday/travel arrangements at the time of booking.
All complaints must be in writing with a signature from the lead passenger. We aim to acknowledge receipt of the letter within 14 days and aim to send a full response in 28 days from the acknowledgement date. These are guidlelines only and if suppliers are involved then this might take longer.
We do not accept complaints via email.
When you book an air-inclusive cruise holiday with Planet Cruise/Freedom Travel, Planet Cruise/Freedom Travel are acting as principal (as tour operator). To download a pdf version of the Freedom Travel Group repackaged holiday booking conditions, please click here
CRUISE LINE'S (OR TOUR OPERATOR'S) CONDITIONS
Cruise Line Conditions
The accommodation and amenities are as described in the Cruise Line's and / or Tour Operators brochures / websites and therefore any changes made by the Cruise Line and / or Tour Operators are subject to their booking conditions.
The Cruise Line &/or Tour Operators reserves the right to change itineraries and holiday details, the flight timings are provisional and could be subject to change. You will be informed of any major change.
All cruise holidays and flights advertised in this website are bound by the relevant cruise lines &/or tour operators terms and conditions and are subject to availability. Each appropriate Cruise Line and / or Tour Operator reserves the right to change holiday details and / or flight and routes.
All costs are subject to final confirmation as appearing on the Cruise Line's and / or Tour Operators invoices. Children's discounts are subject to the correct age of the child being given as at the last date of the holiday.
On this website we cannot contain all information relevant to the Cruise Line's holiday or travel arrangements so it is important that you read the Cruise Line's and / or Tour Operators current brochure.
CRUISE CANCELLATION AND FEES
Cancellation and Fees
Should the deposit or final balance payment not be made as required, Planet Cruise reserve the right, after due written and verbal notice to the client, to cancel the booking and all deposits and assurances will be forfeited to the cruise line and / or tour operator
Any cancellation of bookings must be made, in writing, to Planet Cruise and sent by recorded delivery. Any cancellations received become effective from the date received and signed for acceptance. Once a cancellation is received Planet Cruise will contact the cruise line to inform them of the cancellation and establish the relevant outstanding charges, if any, which will be the total liability of the lead passenger.
In exceptional circumstances Planet Cruise will accept cancellations over the telephone. This is at the discretion of Planet cruise.
In the event that you need to make an amendment or change to your booking, all extra costs for the change/amendment will be added to your booking. Planet Cruise will also apply an administration fee of £40 per person for any amendments or changes that you make to your booking.
CRUISE PRICES AND SPECIAL OFFERS
Prices and Special Offers
Any special offer pricing shown on this website is valid at the time of input, however we reserve the right to change our prices or other details at any time. All prices are subject to availability at the time of booking and may go up as well as down. We will confirm the correct price or advise of any amendments before the booking is confirmed.
Discounts available through this website are based on the Cruise Line's basic cost and are refundable to Planet Cruise on cancellation. The discount is only valid provided payment is made by the due date and travel actually takes place.
All information for the Late Offers and Recommended Offers as advertised, are supplied by the Cruise Lines to Planet Cruise, and adjusted at our discretion. All cruise offers are given in good faith, however Planet Cruise cannot be responsible for any errors in the information presented on our website or for any subsequent changes or alterations made by the Cruise Lines.
The cruise offers are supplied by the Cruise Lines to Planet Cruise at frequent intervals and are then updated onto the pages of this Website. Every effort is made to display current data, however, availability is constantly changing and Planet Cruise cannot guarantee the availability of Cruise Line's holidays. We must point out therefore that all holidays are subject to availability at the time of booking.
The total basic holiday price is the brochure price after any special reduction given by the Cruise Lines and / or Planet Cruise, and excludes any surcharges & gratuities where it is not stated that they are included in the basic holiday price. Prices shown are based on 2 adults sharing accommodation. All cruise holiday and flight prices quoted are in pounds sterling and include all relevant taxes unless otherwise stated.
We reserve the right to withdraw cruise prices and cruise offers without notice.
CRUISE BAGGAGE PROVISIONS
YOUR CRUISE CONTRACT AND BOOKING
Your Contract and Booking
CRUISE PRICES AND WEBSITE ACCURACY
Prices and Website Accuracy
Please ensure you check prices and availability at the time of booking.
YOUR CRUISE TICKETS
WHAT ABOUT PASSPORTS, VISAS AND HEALTH?
What about Passports, Visas and Health?
You will need a full 10 year passport to travel on all holidays except those in the UK. In order to comply with regulations imparted by certain countries your passport must be valid for at least 6 months after the date of your return. If your passport expires earlier than this it may still be acceptable but you should contact your local passport office or the Consulate or Embassy of country to be visited for detailed advice.
If you do not already have a passport, or your passport is about to expire, please enquire at your main Post Office or nearest Passport Office at least eight weeks before departure. If your child does not have a passport, or they're not already included on a valid passport, he / she will now require their own passport. You will need to ask at your Passport Office for full details. We strongly advise that you contact your local Passport office or the Consulate or Embassy of the country you will be visiting for detailed advice. Other passport holders should check with the Consulate or Embassy of the country you will be visiting for further information.
For British Citizens holding a British Passport information on visas will be detailed in your Cruise Line's brochure and is also available from the relevant Embassy and on our website.
We will be pleased to assist with any queries you have, but please note that information given by us or the Cruise Lines may become out of date so we advise that you check with the relevant Embassy in good time.
Should you have any concerns towards your eligibility for a particular visa requirement we would strongly encourage you to seek professional advice before proceeding with your reservation. Whilst we are happy to offer assistance where possible, we are unable to take responsibility for any problems encountered with the procurement of your visa documentation.
We suggest you read the Department of Health leaflet which can be obtained through the useful links section of our website or by phoning 0800 555 777, or contacting your GP, or local health authority.
Remember if you have any queries we will be happy to advise you, and in addition we will send you full details of useful contacts, addresses and telephone numbers with your confirmation details.
Please note though that it is your responsibility to obtain the relevant documentation and inoculations required, and not the responsibility of Planet Cruise or the cruise line or tour operator.
MAKING YOUR CRUISE PAYMENT
Making your Payment
You will need to pay a deposit at the time of booking and the balance paid 20 weeks prior to departure for all Freedom Travel Group bookings and Spectrum Cruises bookings and 14 weeks before departure for all other cruise bookings. If your departure date is within 20 weeks of departure Freedom Travel Group and Spectrum Cruises bookings only), or, within 14 weeks of departure (all other cruise bookings) you will need to make full payment plus £25.00 per person late booking fee at the time of booking, less any discount.
API (ADVANCED PASSENGER INFORMATION)
API (Advanced Passenger Information)
NOTE: A Passenger immigration form does NOT form part of your Advanced Passenger Information.
CRUISE HOLIDAY QUERIES
Complaints can only be investigated when received in writing from the lead passenger. Some suppliers require complaints to be received within 28 days of your return travel date.
Full details are available from:
The Association of British Travel Agents
68-71 Newman Street
PRIZE COMPETITION Ts & Cs
Prize Competition Ts & Cs
- Please read these competition rules carefully. If you enter one of our competitions, we will assume that you have read these rules and that you agree to them.
1. To enter a competition you must be:
(a) UK resident; and
(b) 18 years old or over at the time of entry.
2. Competitions are not open to employees (or members of their immediate families) of Planet Cruise Ltd or any subsidiary of Planet Cruise Ltd.
3. No purchase necessary.
4. Only one entry per person.
5. If you want to enter a competition you may enter via post using the official form provided or you can also send your answer to the question(s) detailing which competition you wish to enter, together with your name, address and email address by email to: firstname.lastname@example.org
6. Sending an email is not proof that we have received your entry. No responsibility can be accepted for entries that are lost or delayed, or which are not received for any reason.
7. The winner will be chosen completely at random from all of the correct entries received.
8. The closing date is as specified in each competition, and Planet Cruise reserves the right to amend the competition end date at any time.
9. If you win a competition, we will notify you by post and email (where applicable). The judge’s decision will be final, and no correspondence will be entered into.
10. You can find out who has won a particular competition by sending a stamped addressed envelope, marked with the name of the competition to Marketing Department, 1 Quay Point, Northarbour Road, Portsmouth, Hampshire, PO6 3TD after the closing date.
11. By entering the competition the winner agrees to participate in such promotional activity and material as Planet Cruise may require.
12. The judge who randomly selects each competition winner will be a member of the Planet Cruise Ltd Marketing Department.
13. The prize will not be transferable to another person.
14. No part of a prize is exchangeable for cash or any other prize.
15. If an advertised prize is not available, we reserve the right to offer an alternative prize of equal or greater value.
16. Incorrectly completed entries will be disqualified.
17. This competition is being run by Planet Cruise Ltd, 1 Quay Point, Northarbour Road, Portsmouth, Hampshire, PO6 3TD.
19. Planet Cruise Ltd reserves the right to amend these rules at any time. Planet Cruise Ltd may also create rules which will apply to a specific competition only. If we do this we will publish the amended competition rules and/or specific competition rules on the relevant competition page.
20. Planet Cruise Ltd endeavours to send prizes within five days of the competition end date but cannot guarantee this delivery time.